In accordance with the General Data Protection Regulation (GDPR), which came into effect in 2018, the Royal Solent Yacht Club (RSYC) is required to obtain the following consent from all guest users:
- The Royal Solent Yacht Club (RSYC, ‘the Club’) will always adhere to the current data protection legislation and takes seriously its responsibilities to protect personal data. All of the information provided on our online forms, excluding payment details which are processed solely by Stripe, will be stored on RSYC computers and those of our Website Provider (Peripatus), so that we can manage your guest account, any entries into our sailing events and any bookings as a social attendee.
- Management of any sailing event entry you make includes, but is not limited to, assigning your boat to the correct class, checking your boat’s rating, sending necessary materials to you digitally, contacting you prior to the event via phone, email or WhatsApp to resolve any queries regarding your entry, contacting you during the race to inform you of messages, protests and other key information, producing results in Halsail and publishing them in the Club and on our website and providing printed and electronic lists that include your boat details (boat name, sail number, hull colour, design and length) to our race management team.
- A subset of the data for any sailing event entry that you make will be publicly visible on our website and in the clubhouse in the form of a ‘Competitor’s List’ and in the form of a ‘Results List’, which may also be distributed to other entrants. Details may include, but are not limited to: Owner, Club, Class, Boat name, Type, Sail number Helm Name, Handicap/rating.
- If you book a mooring in Yarmouth Harbour through our online regatta booking system, the necessary information will be passed to the harbour to enable them to process and manage your booking (boat name, design, length, helm’s name and helm’s contact telephone number).
- We will retain your personal data on our computers after any sailing event that you enter so that you can make an entry to future regattas and other RSYC events without needing to re-enter all of the information. We will also retain the website data as a historic public record of your participation in the sailing event. You may request to see the personal information that we hold about you at any time and/or request that such personal information is deleted.
- The Club may arrange for photographs or videos to be taken of its sailing events, both ashore and on-the-water, for publication on our website, in our magazine, in sailing related media channels and via social media channels to promote the Club. Competitors in RSYC sailing events authorise the use of their and their crew members’ names, voices, pictures and videos along with any information provided on the event entry system/form to be used without payment in any broadcast, telecast, communication, promotion, or advertising. The entrant also agrees that the information provided may be used by the event organisers for the purpose of promoting future or other events.
- Competitors in RSYC sailing events automatically grant to the Organising Authority its agents, sponsors, licensees and other partners, without payment, the right in perpetuity to make, use and show any motion pictures, still pictures and live, taped or filmed materials of or relating to the event, which may include images of competitors, boats, support vessels, crew, sponsors and helpers provided that they do not infringe the privacy rights of participants and provided that the Organising Authority shall not use such images to create a direct endorsement by or from a competitor or any person, sponsor, product or service associated with a competitor, without the prior consent of the competitor. The Organising Authority reserves the right to edit and make alterations to images and footage to include the use of ‘virtual’ sponsor branding.
- The RSYC has a Data Privacy Policy which can be found at www.royalsolent.org/privacy-policy/. Your data will be stored in accordance with this Policy.
- The RSYC, in compliance with the General Data Protection Regulations 2018 (GDPR), will use information provided by competitors for the purposes of RSYC event management only. This data will be held in compliance with the GDPR and will not be shared with any third parties or used for marketing purposes other than contacting competitors by email, post, SMS and telephone with information regarding this event or future events. Competitors will be required to provide their specific consent to this on their entry form.
